Managing small teams

Managing a small team

Creating a new job

• Create a directory and team file in the repo (eg: /contents/teams/team-name/index.mdx)
• Ask Lottie to create a new team crest
• Ask Website & Docs Team to create a team in Strapi and upload a team photo*
• Once the page is previewable (on its Vercel branch), login to the website to:
  • add team members
  • assign the team lead (the crown icon)
  • add a mission

*This is temporary / will be self-serve via the website in the future

Changing the header image

To change your team's image, send it to #team-website-and-docs.

FYIs

• Any MDX files in the repo will display below the team members and recently shipped sections.

In the future

• We're moving toward having quarterly goals in their own MDX files, like 2024-Q1.mdx. This will allow us to show the current team goals, while displaying previous goals in an accordion.
• Moderators will be able to create teams directly on the website (no Strapi required)

Team management

Creating a new small team

Initial setup in Strapi

There's some manual config that needs to be done in our CMS. Ask the Website & Docs team for help here.

1. Create Team record
2. Add the placeholder crest with the new team's name on it
3. Go to small team members' profiles, add them to the team, remove from other teams, and assign the team lead
4. Publish the changes to the team record

Setup in the repo

1. Create a directory for the team in /contents/teams/{team-name} and duplicate index.mdx and objectives.mdx from another team as a starting point
2. Add the team's name to src/navs/index.js under the companyMenu section in alphabetical order under the Engineering or Not engineering heading
3. Rebuild the site (after the Strapi configuration) to see the new page

Other tasks

1. Request a custom team crest from Lottie. Describe your team with a few adjectives, maybe physical tools that can be used in an illustration, and a sentence or two about what you do.
2. Add the small team's mission on their page once the site is built
3. Add the team's feature ownership to the feature list
4. Create a new team on GitHub and remove the new members from their previous team
5. Create the new feature/team-{team-name} labels on GitHub
6. On Slack, create a new channel called #team-{team-name}. Add a new People > User group with the handle @team-{team-name}-folks. Add / Remove people from other groups as necessary.
7. If there are existing forum topics or roadmap items, re-assign them to the new team.
8. Update small team names in Ashby.

Removing a small team

Ask the Website & Docs team for help.